Garda Vetting

Garda Vetting

GARDA E-VETTING

It is very important that all persons wishing to be Garda vetted, read the information outlined below, before continuing with the Garda e-vetting process, as outlined in steps 1-6 below.

Did you know, it is now a legal requirement that all staff, paid and voluntary, who work regularly with children and/or vulnerable adults must undergo the Garda Vetting process? This draws on the National Vetting Bureau (Children and Vulnerable Adults) Act 2012 to 2016.

An individual may not commence working/volunteering with children or vulnerable adults as a member of Basketball Ireland until their Garda Vetting has been completed and the results conveyed to the Liaison person. In fact, it is an offence to start a person in such activities before their Garda Vetting has been satisfactorily completed. A full list of who should be vetted can be found in our e-vetting FAQ section.

All those who are seeking Garda E-Vetting under the organisation of Basketball Ireland MUST be registered members of Basketball Ireland for the season that they are being vetted in and they must input their valid BIPIN on the Basketball Ireland 'e-Vetting Invitation’ & Garda Vetting Identification Form.pdf in Section 1 (see download section or step 1 below)Any forms received that do not provide valid BIPIN's will be sent back to the applicant unprocessed. If an individual is a volunteer within a club, they must register as same and input a short description on what they do in the club that deems vetting necessary e.g. Helping the coach with underage training sessions etc. See FAQ Section in DOWNLOADS for more details.

To register for a valid BIPIN, click HERE 

*If you experience any issues with registering for a BIPIN, please email registrationqueries@basketballireland.ie 

E-Vetting Process:

The Garda Vetting Unit has developed an electronic based Garda Vetting System which eliminates a lot of the returned vetting forms due to errors as it will only allow correctly completed applications to proceed. This process significantly reduces the process time from the paper application process.

The 6 step process for e-vetting are outlined below: 

Step 1

The vetting subject completes a Basketball Ireland 'e-Vetting Invitation & ID Validation Form'. This form is available HERE.

They then present their original ID's with photocopies to a staff member of Basketball Ireland, or an assigned Responsible Adult* for validation.

The vetting subject then posts or emails their e-Vetting Invitation form along with photocopies of the ID used to ‘Authorised Liaison Person, Basketball Ireland, Tymon Park, Tallaght, Dublin 24’.

*Note: Any postal applications currently in circulation will be processed in the existing way. Any postal applications received from April 1st 2017 will be opened and checked for validation, and then an email link as outlined in step 2 below will be sent to the applicant. 

Step 2
Basketball Ireland then sends the vetting subject a link via e-mail (corresponding to the email address provided in Step 1 of e-Vetting Invitation & ID Validation Form) inviting them to complete the online e-Vetting Application Form. This link will expire after 30 days. If uncompleted in this time frame, the subject will have to re-apply to Basketball Ireland to re-send the link.

*Note: Incorrect forms or applications not meeting the requirements will be rejected and returned to sender for correction at this point.

Step 3

The vetting subject completes e-Vetting Application Form online and submits it to Basketball Ireland.

Step 4

The Basketball Ireland Liaison Person reviews the Vetting Application Form and submits it to the National Vetting Bureau for processing.

Step 5

The National Vetting Bureau processes the application and forwards a vetting disclosure to the Basketball Ireland Liaison Person.

Step 6

Basketball Ireland reviews the vetting disclosure and as soon as is practicable provides a response to the vetting subject.

*Note: The time taken to complete the vetting process is dependent on the prompt return of accurately completed forms. Please take the time to ensure that you have filled out your form correctly.


DOWNLOAD SECTION

Basketball Ireland BI 'e-Vetting Invitation & ID Validation Form 2016:      Download HERE

Safeguarding: Garda Vetting ID Validation - 100 point Check:                    Download HERE

Parent/Guardian Consent Form (for applicants 16 & 17 years old):             Download HERE

Club Garda Vetting Record Excel Sheet Template:                                     Download HERE

Code of Ethics for Children's Sport:                                                        Download HERE

Code of Conduct for All Members:                                                          Download HERE

Our full e-Vetting FAQ’s:                                                                        Download HERE


Other Vetting Information:

Relevant Child Protection Information

Department of Health - Our Duty to Care

Sport Ireland - Code of Ethics - Visit HERE

Lost Successful Letters can be retrieved from Basketball Ireland

In the event that a club member has lost their letter, they can email the BI Liaison Person, detailing their name, date of birth and postal address and the BI Liaison Person can re-issue the letter to the applicant. The current Authorised Signatory email address is Rory Wall - safeguarding@basketballireland.ie

Club checking the vetting situation of their current members

If a club wants to check the status of their current members, the Child Protection Officer should email the BI Authorised Signatory detailing the names, postal addresses and date of birth for each member that requires checking. Please ensure that you email from the address that was supplied to BI in the recent Child Protection Officer Survey for security reasons. The Authorised signatory will reply as to the status by return mail in a timely manner.

To download a template to complete to check your existing members vetting status, Download HERE. Fill out the details for each member and email to safeguarding@basketballireland.ie

Information on Garda Vetting

It is extremely important that the Garda Vetting Authorised Signatory and Child Protection Officer have valid contact details for each club’s Child Protection Officer and Designated Person for obvious reasons. If any of your details change or you have any queries or suggestions, please do so via email to Rory Wall: safeguarding@basketballireland.ie


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