Garda E-Vetting Procedure
GARDA VETTING - e-vetting process:
It is very important that all persons wishing to be Garda vetted, read the information outlined below, before continuing with the Garda e-vetting process, as outlined in steps 1-6 below.
Did you know, it is now a legal requirement that all staff, paid and voluntary, who work regularly with children and/or vulnerable adults must undergo the Garda Vetting process? This draws on the National Vetting Bureau (Children and Vulnerable Adults) Act 2012 to 2016.
An individual may not commence working/volunteering with children or vulnerable adults as a member of Basketball Ireland until their Garda Vetting has been completed and the results conveyed to the Liaison person. In fact, it is an offence to start a person in such activities before their Garda Vetting has been satisfactorily completed. A full list of who should be vetted can be found in our e-vetting FAQ section.
All those who are seeking Garda E-Vetting under the organisation of Basketball Ireland MUST be registered members of Basketball Ireland for the season that they are being vetted in and they must input their valid BIPIN on the Basketball Ireland 'E-Vetting Invitation’ & Garda Vetting Identification Form V2.pdf in Section 1 (see download section or step 1 below). Any forms received that do not provide valid BIPIN's will be sent back to the applicant unprocessed. If an individual is a volunteer within a club, they must register as same and input a short description on what they do in the club that deems vetting necessary e.g. Helping the coach with underage training sessions etc. See FAQ Section in DOWNLOADS for more details.
This year, BI have introduced a Coach Licensing system, further details here - https://www.basketballireland.ie/content_page/10041681/. All coaches must be vetted in order to receive their licence card. For queries on vetting, please email firstname.lastname@example.org
To register for a valid BIPIN, contact your club to be added as a member.
*If you are not in a club or experience any issues with registering for a BIPIN, please email email@example.com
The Garda Vetting Unit has developed an electronic based Garda Vetting System which eliminates a lot of the returned vetting forms due to errors as it will only allow correctly completed applications to proceed. This process significantly reduces the process time from the paper application process. Estimated processing time is between *4-8 working days, (*once applicant section is completed).
The 6 step process for e-vetting are outlined below:
The vetting subject completes a Basketball Ireland 'e-Vetting Invitation & ID Validation Form'. This form is available HERE.
***Only members 16 years of age and older can be vetted. A parent/guardian phone number and email must used for members over 16 and under 18 on the invite form as they will have to complete the online section on behalf of the child***
The vetting subject can email their e-Vetting Invitation form along with photocopies of the ID to firstname.lastname@example.org or post the forms to Authorised Liaison Person, Basketball Ireland, Tymon Park, Tallaght, Dublin 24’.
*Note: Any postal applications currently in circulation will be processed in the existing way. Any postal applications received from April 1st 2017 will be opened and checked for validation, and then an email link as outlined in step 2 below will be sent to the applicant.
Basketball Ireland then sends the vetting subject a link via e-mail (corresponding to the email address provided in Step 1 of e-Vetting Invitation & ID Validation Form) inviting them to complete the online e-Vetting Application Form. Each applicant will receive an automated email from 'email@example.com', please ensure to check your spam/trash folders if it does not arrive in your inbox.
This link will expire after 30 days. If uncompleted in this time frame, the subject will have to re-apply to Basketball Ireland to re-send the link.
*Note: Incorrect forms or applications not meeting the requirements will be rejected and returned to sender for correction at this point.
The vetting subject completes e-Vetting Application Form online and submits it to Basketball Ireland.
The Basketball Ireland Liaison Person reviews the Vetting Application submission and submits it to the National Vetting Bureau for processing.
The National Vetting Bureau processes the application and forwards a vetting disclosure to the Basketball Ireland Liaison Person.
Basketball Ireland reviews the vetting disclosure and as soon as is practicable provides a response to the vetting subject by email in PDF format.
*Note: The time taken to complete the vetting process is dependent on the prompt return of accurately completed forms. Please take the time to ensure that you have filled out your form correctly.
Basketball Ireland BI 'e-Vetting Invitation & ID Validation Form 2016: Basketball Ireland 'E-Vetting Invitation’ & Garda Vetting Identification Form V2.pdf
Safeguarding: Garda Vetting ID Validation - 100 point Check: Download HERE
Parent/Guardian Consent Form (for applicants 16 & 17 years old): Download HERE
Club Garda Vetting Record Excel Sheet Template: Download HERE
Code of Ethics for Children's Sport: Download HERE
Code of Conduct for All Members: Download HERE
Code of Conduct for Coaches: Download HERE
Our full e-Vetting FAQ’s: Download HERE
BI Garda Vetting Policy Download HERE
Other Vetting Information:
Relevant Child Protection Information
An Garda Síochána - FAQ's on Vetting
Department of Health - Our Duty to Care
Lost Successful Letters can be retrieved from Basketball Ireland
In the event that a club member has lost their approved garda vetting letter, they can email the BI Liaison Person, detailing their name, date of birth and postal address and the BI Liaison Person can re-issue the letter to the applicant. The current Authorised Signatory email address is - firstname.lastname@example.org
Club checking the vetting situation of their current members
If a club wants to check the status of their current members, the Child Protection Officer should email the BI Authorised Signatory detailing the names, postal addresses and date of birth for each member that requires checking. Please ensure that you email from the address that was supplied to BI in the recent Child Protection Officer Survey for security reasons. The Authorised signatories will reply as to the status by return mail in a timely manner.
Information on Garda Vetting
It is extremely important that the Garda Vetting Authorised Signatory and Child Protection Officer have valid contact details for each club’s Child Protection Officer and Designated Person for obvious reasons. If any of your details change or you have any queries or suggestions, please do so via email to Rory Wall or Triona Leahy: email@example.com
BI Garda Vetting Policy - Click Here
Updated 13th Aug. 2020.